You can invite your colleagues to your 'workspace'. Do this by going to workspace » users. You can add colleagues to a specific team via workspace » teams. Once your colleagues are added to the workspace, you can also invite them to meetings and collaborate on creating decision lists.

In every meeting, you have the option to add external participants. If they also have an email address, you can choose to send the minutes as a PDF to the external participant after the meeting.

Yes, when creating a meeting, you can add both internal and external participants. An internal participant is someone who is in your workspace. To invite someone who is not connected to your workspace, invite them as an external participant. People who are not at the meeting but need to be informed with the minutes are added as Informed Users.

When opening a meeting, you will find various buttons at the top. With the "PDF" button, you can retrieve the agenda or minutes as a PDF and forward them to the participants. When you conclude your meeting with the "Finish" button, you get the option to automatically send the minutes as a PDF to the participants. Even after concluding, you can still do this automatically with the "Share minutes" button.

All participants can see in real-time what is being minuted. However, the minutes can only be updated by the chairperson or note-taker of the meeting. When creating a new meeting, the organizer can set roles and choose who will be the note-taker and chairperson. Only one person can take minutes at a time. You can easily take over minute-taking from each other by clicking on the 'Start taking minutes' button at the top right.